Full-Service Wedding Planning:
- Initial Consultation
- Vendor research on pricing & availability
- Tracking and review of wedding/event budget
- Custom event/wedding design taking into consideration client’s style, budget & taste.
- Advice on wedding/ event tradition, event etiquette, and current event trends and styles
- Scheduling and attendance at most vendor meetings (3-5 meetings)
- Maintaining payment schedules
- Assistance with design and implementation of invitations
- Assist with seating charts and event layout
- Advise on venue locations and custom venue search
- Assist with creating a theme, style, or design
- All services provided in Day of Coordination Package below
Day of Coordination Package:
- Initial Consultation
- Plan and Coordinate Event/Wedding Day
- Attend organizational meetings to gather event/wedding details & vendor contracts.
- Planning meetings begin 4-6 weeks in advance of event day.
- Planning of Event/ Wedding Day itinerary and reception timeline
- Vendor Confirmations
- Plan and coordinate wedding rehearsal
- Run Wedding rehearsal
- Onsite Event Day Contact
- Oversee Event day setup and assist with styling
- Instruct the duties of all parties involved in the wedding processional
- Create wedding processional line-up
- Assist with transition to reception
- Manage communication with catering staff, florist, disc jockey, photographer, and videographer, officiate, etc.
- Attend Onsite Walk through of Venue to discuss layout
- Keep event/ wedding reception running efficiently
- Deliver tips & final payments to vendors
- Supervision of the entire reception- Arrive with vendors and oversee vendor set up for the Event including equipment and tent set-up, Caterer, Bartender, DJ, Florist, Linens and any other Vendor involved for arrival and set up.
- Be on Site for your Wedding/ Event Day to ensure flawless, stress-free execution of the entire event. (10 hours maximum on event day). More hours can be scheduled upon request for an additional fee.
- Assist with Venue break down. (Packing of gifts, decorations, centerpieces, and cake).
- Event Assistant to assist with Set up.
- Unlimited Phone and email access to your Coordinator.
Partial Planning:
- Up to 10 hours of consultations to be used for planning purposes determined by you.
- Venue Search
- Wedding planning spreadsheet to assist in creating your itinerary and details
- One planning meeting to discuss final details
- Couples typically use these 10 hours for:
- Creating a detailed budget and monthly to-do list
- Vendor recommendations – photo/video, DJ/band, officiant, flowers/decor, cake, etc
- Research on Venues & logistics
- Sourcing unique or hard-to-find items/services
- Planning meetings
- Vendor visits
- Itinerary planning & timeline
- Final venue meeting
- Creating an itinerary package for helpers, vendors, and wedding party
- Coordination of transition from Ceremony to Reception Space
- Design of Wedding & Ceremony Layout
- Site Walkthrough
(This package does not include in-person assistance on wedding day)
Ceremony Coordination:
- Rehearsal and ceremony coordination.
- Ceremony decorations set up if needed.
- Transfer of items from ceremony to reception if needed.
2 planning meetings prior to event including site walkthrough - Unlimited Phone calls and emails
(up to 4 total labor hours day of event)
Venue Search:
We will provide a comprehensive review of all wedding/ event venues that meet the client’s needs.
Criteria reviewed is:
- Event Budget
- Accommodations
- Seating/Layout
- Amenities
- Location
- Style/ Design
- Availability
- Provide a detailed venue comparison sheet ( up to 12 venues)
- Provide venue website/brochure and pictures
- Set appointments to view venues of interest
“The day of the event left me to celebrate with no worries-not event needing to find my own dessert! Rachelle is so incredibly kind and made the day so personal! I had no worries that day and couldn’t be more thankful.”
Not sure which package is for you?
Start with the Venue Search or Day of Coordination and Upgrade if needed. Booking a package to get started ensures we lock in your date!
For additional information please contact an Event Specialist at 916-505-0990.